Purchase Ledger Assistant

Role: Purchase Ledger Assistant

Location: Bournemouth

Reference: HOB1133932

Closing Date: 10/08/2025

We are looking to recruit a Purchase Ledger Assistant to support our Purchase Ledger Manager within our busy Finance Department at our Head Office in Christchurch, Dorset.

Creativity is Hobbycraft’s reason for being, so when you join our fantastic team, you will be surrounded by like-minded imaginative people. We believe that working together and embracing new and innovative ideas are the best way to make our colleagues feel part of something. 

Purchase Ledger Assistant  - Hobbycraft Head Office, BH23 6HG

Salary £25,000  - Pension with a 4% contribution, 25 days holiday increasing every year, 25% discount in our stores

This is a full-time role, working 37.5 hours. Our core business hours are Monday to Friday – 10am to 3pm with a flexible approach to start and finish times

Our hybrid working model is 3 days in the office, 2 days working from home.

The main purpose of this role is to maintain accurate purchase ledger records in accordance with the accounting calendar and company procedures.

Key accountabilities

• Processing inventory supplier invoices and credits in Microsoft Navision (our ERP system) ensuring they are matched to purchase orders where applicable and coded to the correct nominal ledger code
• Liaise with both domestic and international suppliers to ensure timely receipt of invoices/credits and resolution of account queries
• Work with store and distribution centre colleagues to resolve pricing variances and other queries
• Support the Purchase Ledger Manager in processing weekly payments to overseas vendors
• Dealing with external and internal queries by phone and email
• Reconciliation of supplier statements
• Monthly review of invoices ‘on hold’
• Assist with month-end/year-end processes
• Help and support other team members where needed (e.g., annual leave or sickness)
• Filing/archiving of purchase ledger documents

Essential skills required

• Experience of working in a financial environment, ideally with direct involvement in the purchase ledger
• Competent user of Microsoft Office applications

Desirable skills

• Experience in processing inventory invoices
• Experience working with Microsoft Navision (or similar ERP system)

Personal competencies

• Excellent organisational skills and attention to detail
• Be able to demonstrate good problem-solving skills and to work to deadlines and manage time constraints
• The ability to build good relationships with suppliers and colleagues
• Committed team player who can work independently whilst remaining aware of the wider objectives of the team

Benefits

•            25% Discount Card for Hobbycraft Stores and Haskins

•            Free Onsite Parking

•            EV Charging Point

•            Free Hot Drinks

•            33 days holiday inclusive of Bank Holidays with an increase each holiday year

•            Birthday Day Off

•            Hybrid Working

•            Company pension contribution – up to 4% contribution

•            Employee Assistance Programme provide by Retail Trust

•            Cash Health Plan with Health Shield

•            Contribution towards eyesight test and glasses

•            Subsidised gym membership

•            Cycle to Work Scheme

•            Long service awards and gifts

•            Continuous training, development, and performance management

•            Colleague Wellness Programme

•            A creative working environment

•            Colleague Social Events throughout the year including Summer and Christmas events 

We are completely committed to supporting anyone with a disability in applying for our vacancies.  If you have a disability and require support throughout our recruitment process, you can contact us at recruitment@hobbycraft.co.uk and let us know what adjustments you may need.

At Hobbycraft we celebrate the joy of crafting, and we celebrate all of our colleagues and customers.  As a retailer we have a diverse Colleague base from a broad range of all communities. Our colleagues are recruited for their skill, passion, love of craft and customer service, which is also reflected in our customer base. It is this skill and love of crafting which defines them. Hobbycraft, is an equal opportunity employer who takes equality, diversity, inclusion and belonging very seriously, we regularly review our policies and practices to ensure not only compliance, but also best practise from an employment perspective.

Hobbycraft are proud to be an equal opportunities employer, and we are committed to equal and fair treatment for all colleagues or potential colleagues irrespective of race, sexual orientation, nationality, ethnic origins, religion or belief, disability, age, gender, marital or family status.